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balance of this book may be reduced to a small sum which may be distributed at the end of the year.
47. The Store-Ledger is really a summary of the money transactions recorded in the Stock-book. It is, however, posted in the Store-Journal and contains money totals only. It is debtor to stock in hand, cash payments and receipts from Crown Agents and Cr by Bills rendered on account of works and stock in hand at the end of each month. Thus the stock balance is rapidly arrived at without the labour of balancing the Stock-Book folio by folio - a very long operation which is only necessary when stock is taken or when the books are finally balanced at the end of the year.
48. For the general transactions of the Department a Journal and Ledger are kept in the ordinary manner showing the complete transactions of the Department both cash and store.
49. A monthly Expenditure Return should be furnished to the Treasurer showing the total value of work done under the authority of each Vote. It should set forth Vote by Vote,
A. Cash payments during month,
B. Value of stores issued during month,
C. Total Expenditure during month,
D. Previous Expenditure,
E. Total Expenditure to date,
F. Sums voted,
G. Balance of Vote remaining.
This will afford the Treasurer the means of posting his books to date.
50. A Store balance sheet should be submitted monthly to the Local Auditor and will be simply a transcript of the Store-Ledger.
51. To facilitate the work of the Department the Crown Agents' Accounts should be forwarded to the Engineer as soon as possible after they arrive in order that he may see with what sums he is charged and prepare a schedule of them for the Treasurer.
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balance of this book may be reduced to a small sum which may be
distributed at the end of the year.
47. The Store-Ledger is really a summary of the money trans-
from actions recorded in the Stock-book. It is, however, posted in the Store-Journal and contains money totals only. It is debtor to stock in hand, cash payments and receipts from Crown Agents and Cr by Bills rendered on account of works and stock in hand at
the end of each month. Thus the stock balance is rapidly arrive
at without the labour of balancing the Stock-Book folio by folio a very long operation which is only necessary when stock is taken or when the books are finally balanced at the end of the year.
48. For the general transactions of the Department a Journal ad and Ledger kept in the ordinary manner showing the complete trans actions of the Department both cash and store
49. A monthly Expenditure Return should be furnished to the Treasurer showing the total value of work done under the auth- ority of each Vote. It should set forth Vote by Vote,
A.
Cash payments during month,
Value of stores issued during month,
C. Total Expenditure during month,
D.
Previous Expenditure,
E.
Total Expenditure to date,
F.
Sums voted,
G. Balance of Vote remaining.
This will afford the Treasurer the means of posting his books to
date.
50.
A Store balance sheet should be submitted monthly to the Local Auditor and will be simply a transcript of the Store-Ledger
51.
To facilitate the work of the Department the Crown Agents Accounts should be forwarded to the Engineer as soon as possible after they arrive in order that he may see with what sums he is charged and prepare a schedule of them for the Treasurer.
(11)
1
2
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